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If you are experiencing problems using the Global Library Catalogue then this guide may help you.  If you still experience problems with the catalogue then please email Global Library Enquires Management System.

1.1    All Terms Search

The All Terms search is a simple keyword search.  This searches across all fields of a bibliographic record.


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1.2    Advanced Search

The Advanced search is a more complex search which  allows you to search across a range of fields:

  • Title

  • Author

  • Shelf Reference: This will search the shelf reference for the office that you are searching in.

  • Publication Date:  This will search the start and end date.  If you only enter a start search then the end date will be open ended.

  • User defined search fields: This new feature allows you to customise your search by adding more fields.  You can select your field name from the drop down box and by clicking on AddA new search box will be added for the chosen field where the search terms can be entered. More than 1 field may be added in this way as desired.  To remove user defined fields click on the Remove All link or on the Remove button at the end of the field.

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1.3    Searching by Office

Whatever type of search you do, by default, the system will only search the office you are in.  If you want to search across all offices then you can tick the Search All Offices field at the top of the page.

However, you can select the office you would like to search.  You can do this by clicking on the Offices Browse button which will open a pop up window.  Here you will find a list of offices with a check box next to them.  You can tick the offices you would like to search, or de-select ones you may have already searched.

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1.4    Searching by Material Type

By default the system searches all Material Types.  However, you have the option of searching for more than one material type.  To do this you can click on the Material Type browse button which will open up a pop up window.  Here you will find a list of Material Types with a check box next to them.  By default, these will all be ticked however, you can un-tick the material type you do not want to search.

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1.5    Sorting results

The default sorting option is by Publication date but this may be changed by clicking on the drop-down menu next to the Sort By box at the top of the screen.  This will give you the option to sort by either Title, Author, Most Recently Added or Publication Date.

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1.6    Running the search

Once you have entered the required search information you can click on Search.  After clicking on Search a list of the records that match the search criteria will be displayed. You can also click on Clear if you want to cancel what you have entered and start again.

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1.7    Results List

The top left of the screen shows an advisory message of the total number of records matching the search criteria.

On the right of each item is a check box to allow the selection of records. You may then print, export or email the selected results by clicking on the drop-down menu Select action for records at the top right of the screen.

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1.8    Viewing complete records

Click on the title from the results list to view the complete catalogue record.

Once viewing a catalogue record it is possible to navigate to the other records found in the search by clicking on the navigation buttons.

To return to the Search screen or to the Results list use the links at the top right of the screen. When you click back to the results list, the record you were just viewing will be highlighted.

Some fields such as Classification and Contents, have been designated 'country intelligent' which means that the data displayed will depend upon your office, for example if you are in Amsterdam you will see the classification, shelf reference and contents specific to the Amsterdam holdings. If a country intelligent field does not have a specific entry for your office, then the global data for that field will be shown. To view the entries for other offices, click on the link within the field.

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1.9    Search terms and logic

Any search terms will automatically be treated as follows:

·         pluralised – an ‘s’ is added, for example a search for ‘act’ will also find ‘acts’;

·         americanised / anglicised – the common spelling differences are included, for example ‘organisation’ will also find ‘organization’, ‘color’ will also find ‘colour’;

·         accents and punctuation – these will be ignored, for example 'societes' finds 'sociйtйs'.

Other options

·         Phrase searching – using “ " for example “Law Commission” finds 'Law Commission' but not 'Commission on Law'.

·         Boolean searching – using AND, OR and NOT to link terms together:

- ‘banking AND regulation’ finds banking and regulation in the same catalogue record (or field if using one of the specific search boxes);

- ‘oil AND NOT gas’ finds records containing the term oil but not mentioning gas;

- ‘competition OR antitrust’ finds records mentioning either competition or antitrust.

·         Truncation using ! or * to replace characters in your search term:

- ‘contract!’ finds any terms starting with contract such as contract, contracts, contracting, contractor, contractual;

- ‘preced*nt’ would find precedant or precedent.

Author and Title searches

·         Author – using the Author search box allows searches of Author, Corporate Author, Editor and Old Author in one search.

·         Title – using the Title search box allows searches of the Title, Sub Title, Alt Title, Short Title and Old Title fields in one search.

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2.1    No Records are found

If you cannot find any records using your search but you are expecting to find some, then you may not be entering your search strategy as efficiently as you can.  For help with searching have a look at the How to Search the Library Catalogue section.

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2.2    No Locations are found for a particular record

As part of the ongoing program of bar-coding all library stock, there are still some items that have yet to be bar-coded. Therefore, if a record has no locations it does not necessarily mean that we do not have the item – Please contact Library Enquiries by e-mail or dial  Ext. 2230 and we will be happy to check this for you.

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2.3    Is the item on loan or is it on the shelf?

You can now look on the Catalogue to check whether or not an item is on the shelf.  Search for a title in the normal way and go to the complete record.  You will then see a button at the top of the screen which is labelled "Locations".  Click on this and all the copies that we have of that title are displayed, including their status.

Pease note that this is a guide only and we cannot guarantee that the item will be on the shelf.  In order to keep this information as accurate as possible it is essential that you sign for any items that you borrow from the Library and when you return them that you do not put them back on the shelf yourself and that you give them to a member of library staff.

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